AC: Alphacrucis College

Council Committees

The College Council may delegate any of its powers or functions to committees or advisory boards and shall appoint an Audit Committee (clause 20 of the Constitution of Alphacrucis College Ltd). The current Council Committees are:

Membership and Selection Committee

1 Membership

1.1 Appointment of a Chair
The Chairperson will be a Councillor who is appointed by Council on the recommendation of the Membership and Selection Committee.
1.2 Current membership

Category Member Name

Category Member Name
Two Councillors (in addition to the Chairperson)

Ps Michael Murphy (Chairperson)
Assoc Prof Stuart Piggin

At least one, and up to two, other persons who are not Councillors but who have appropriate human resource management expertise

xxxxxx
 xxxxxx

In attendance:  
Principal Assoc Prof Stephen Fogarty
Other College Officers as required  

1.3 Term
For Councillors, the term will be for the duration of their current term as a Councillor or until the Membership and Selection Committee and Council have considered and approved revised memberships of the Council committees, whichever is later. The co-opted members of the Committee will be appointed on the basis of a three year term, renewable at the discretion of the Chairperson.

1.4 Secretary
The Principal will be the Executive Officer of and Secretary to the Committee.

2. Terms of reference
The role of the Membership and Selection Committee is to ensure that Council positions are filled and that Councillors are adequately trained and contributing to the function of Council. In addition the Membership and Selection Committee conducts an annual performance and employment conditions review of the Principal on behalf of the Council. The Membership and Selection Committee achieves those primary functions through exercise of the following responsibilities:

2.1 Council Membership and Performance
2.1.1 Recommending to Council criteria for the selection and the performance assessment of Councillors;
2.1.2 Recommending to Council procedures for the identification and selection of Councillors;
2.1.3 Recommending to Council new Councillors;
2.1.4 Overseeing the development and maintenance of an induction program for new Councillors;
2.1.5 Assessing annually the performance of Councillors and the effectiveness of Council in meeting governance objectives;
2.1.6 Recommending to Council a candidate for the position of President when that position is due to be filled;
2.1.7 Recommending to Council members of Council Committees.

2.2 Senior Staff Employment, Remuneration, and Performance
2.2.1 Recommending to Council a candidate for the position of Principal when that position is due to be filled;
2.2.2 Assessing the performance of and determining the remuneration of the Principal annually;
2.2.3 Developing a remuneration policy for senior staff and monitoring the application of the policy.

3. Meetings

3.1 Frequency of meetings
The Committee will meet at least two times a year on dates to be determined, as well as on other occasions deemed necessary by the Chairperson.

3.2 Quorum
The quorum for meetings of the Committee will, subject to Council rules for committees from time to time, be three members present in person.

3.3 Attendance by College staff members
The Committee can invite any staff member of the College to attend meetings and may refer matters deemed to require attention direct to the appropriate staff member.

3.4 Agenda
The agenda for each meeting of the Committee will be prepared by the Principal, in consultation with the Chairperson, and provided to members of the Committee on a timely basis in advance of the meeting. Items on the agenda will be supported by written papers, as required.

4. Reporting to Council
The Executive Officer & Secretary will prepare a report to Council, under the name of the Chairperson, immediately after each meeting of the Committee. The Chairperson will use that report as the basis for a presentation to Council on major decisions and outcomes from each such meeting.

Contact:
Chairperson: Ps Michael Murphy (+61 2 8893 9000)
Executive Officer & Secretary: Assoc Prof Stephen Fogarty (+61 2 8893 9000)

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Finance and Audit Committee


1 Membership


1.1 Appointment of a Chair

The Chairperson will be a Councillor with appropriate commercial or financial expertise who is appointed by Council on the recommendation of the Membership Committee.

1.2 Current membership

Category Member Name



Category Member Name
Two Councillors (in addition to the Chairperson)

Ps Michael Murphy (Chairperson)
Dr Stuart Piggin

At least one, and up to two, other persons who are not Councillors but who have appropriate expertise and experience

xxxxxx
 xxxxxx

In attendance:  
Chief Financial Officer Mr Greg Cortese
Other College Officers as required  


1.3 Term

For Councillors, the term will be for the duration of their current term as a Councillor or until the Membership and Selection Committee and Council have considered and approved revised memberships of the Council committees, whichever is later. The co-opted members of the Committee will be appointed on the basis of a three year term, renewable at the discretion of the Chairperson.

1.4 Secretary
The Chief Financial Officer will be the Executive Officer of and Secretary to the Committee.

2. Terms of reference
The role of the Finance and Audit Committee is to strengthen the College’s control environment and to assist Council to discharge its stewardship, leadership and control responsibilities for financial reporting and risk management. Its primary functions are to promote accountability, support measures to improve management performance and internal controls, oversee and monitor the internal audit and the compliance and risk functions, oversee the integrity of the College’s financial reporting systems, and ensure effective liaison between senior staff and the College’s external auditors. The Finance and Audit Committee achieves those primary functions through exercise of the following responsibilities:

2.1 Governance
2.1.1 Reviewing the College’s Governance Policies and Framework, including policies relating to fraud, privacy, handling of sensitive information and conflicts of interest;
2.1.2 Monitoring the adequacy of the College’s internal control systems in promoting a culture of compliance and ethical conduct in business and other activities;
2.1.3 Receiving reports from senior staff on matters considered by the Committee to be of high risk to the College’s reputation or operations;
2.1.4 Recommending to Council policies and procedures to enhance the College’s Governance Policies and Framework.
2.2 Risk management
2.2.1 Reviewing the College’s Risk Management Framework setting out the College’s expectations and internal accountabilities for the management of risk;
2.2.2 Monitoring the adequacy of arrangements in place to ensure that risks are effectively managed across the College and that risk management is appropriately embedded in the College’s planning and budgetary process;
2.2.3 Receiving reports from senior staff on the status of risk management in their particular areas of responsibility;
2.2.4 Recommending to Council policies and procedures to enhance the College’s Risk Management Framework.

2.3 Legal Compliance
2.3.1 Reviewing the College’s Legal Compliance Framework which sets out the College’s expectations and internal accountabilities for legal compliance;
2.3.2 Monitoring the effectiveness of the College’s processes for ensuring compliance with relevant laws, regulations, industry codes and organisational standards;
2.3.3 Receiving reports from senior staff on legal compliance breaches, the risks of non-compliance and strategies to manage any breaches and risks effectively;
2.2.4 Recommending to Council policies and procedures to enhance the College’s Legal Compliance Framework.

2.4 Financial Compliance
2.4.1 Reviewing the College’s financial reporting policies and procedures, and the effectiveness of the College’s internal controls and risk management systems in connection with its financial governance;
2.4.2 Monitoring the College’s financial reporting and performance against budget;
2.4.3 Receiving reports from senior staff on any major issues concerning accounting principles and standards, financial reporting, internal controls, and other material accounting and financial reporting issues;
2.4.4 Recommending to Council the approval of the annual budget, and policies and procedures to enhance the College’s financial compliance.

2.5 Annual Audit of Accounts

2.5.1 Discussing with the auditor, before the audit commences, the nature and scope of the audit, and consulting the auditor with respect to quality control procedures and steps taken by the auditor to respond to changes in regulatory and other requirements;
2.5.2 Reviewing the external auditor’s management letter and College management’s response to recommendations made;
2.5.3 Recommending to Council the acceptance of the annual audit of accounts and suggestions to improve the financial operation and performance of the College.

3. Meetings

3.1 Frequency of meetings

The Committee will meet at least two times a year on dates to be determined, as well as on other occasions deemed necessary by the Chairperson.

3.2 Quorum
The quorum for meetings of the Committee will, subject to Council rules for committees from time to time, be three members present in person.

3.3 Attendance by College staff members

The Committee can invite any staff member of the College to attend meetings and may refer matters deemed to require attention direct to the appropriate staff member.

3.4 Agenda
The agenda for each meeting of the Committee will be prepared by the Chief Financial Officer, in consultation with the Chairperson, and provided to members of the Committee on a timely basis in advance of the meeting. Items on the agenda will be supported by written papers, as required.

4. Reporting to Council
The Executive Officer & Secretary will prepare a report to Council, under the name of the Chairperson, immediately after each meeting of the Committee. The Chairperson will use that report as the basis for a presentation to Council on major decisions and outcomes from each such meeting.

Contact:
Chairperson: Mr Mark Burgess
Executive Officer & Secretary: Mr Greg Cortese (+61 2 8893 9000)

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Strategic Planning Committee

1 Membership

1.1 Appointment of a Chair

The Chairperson will be a Councillor who is appointed by Council on the recommendation of the Membership and Selection Committee.

Category Member Name
Two Councillors (in addition to the Chairperson)

Ps Michael Murphy (Chairperson)

At least one, and up to two, other persons who are not Councillors but who have appropriate strategic

xxxxxx
 xxxxxx



1.3 Term
For Councillors, the term will be for the duration of their current term as a Councillor or until the Membership and Selection Committee and Council have considered and approved revised memberships of the Council committees, whichever is later. The co-opted members of the Committee will be appointed on the basis of a three year term, renewable at the discretion of the Chairperson.

1.4 Secretary
The Principal will be the Executive Officer of and Secretary to the Committee.

2. Terms of reference
The role of the Strategic Planning Committee is to assess the effectiveness of the current versions of the College’s rolling five year strategic and business plans and to monitor the implementation of the plans. In addition, the Strategic Planning Committee advises Council on the appropriateness of the strategic direction of the College in relation to its external operating environment, and on the development and improvement of the College’s information technology and other infrastructure and services. The Strategic Planning Committee achieves those primary functions through exercise of the following responsibilities:

2.1 Strategic Planning
2.1.1 Reviewing annually the appropriateness of the College’s current strategic and business plans, taking into account the external operating environment of the College including economic and social trends, government policy, technological developments, and the activities of other relevant colleges;
2.1.2 Recommending annually to Council the adoption of the current version of the rolling five year strategic and business plans;
2.1.3 Reviewing and advising Council on the adequacy of the measures for communication of the strategic and business plans to internal and external stakeholders.

2.2 Infrastructure and Services
2.2.1 Auditing annually the College’s information technology and other infrastructure and services and recommending to Council in regard to the development and improvement of these services;
2.2.2 Reviewing the implementation of the College’s infrastructure and services as described in the strategic and business plans.

3. Meetings

3.1 Frequency of meetings

The Committee will meet at least two times a year on dates to be determined, as well as on other occasions deemed necessary by the Chairperson.

3.2 Quorum
The quorum for meetings of the Committee will, subject to Council rules for committees from time to time, be three members present in person.

3.3 Attendance by College staff members
The Committee can invite any staff member of the College to attend meetings and may refer matters deemed to require attention direct to the appropriate staff member.

3.4 Agenda
The agenda for each meeting of the Committee will be prepared by the Principal, in consultation with the Chairperson, and provided to members of the Committee on a timely basis in advance of the meeting. Items on the agenda will be supported by written papers, as required.

4. Reporting to Council
The Executive Officer & Secretary will prepare a report to Council, under the name of the Chairperson, immediately after each meeting of the Committee. The Chairperson will use that report as the basis for a presentation to Council on major decisions and outcomes from each such meeting.

Contact:

Chairperson: Ps Michael Murphy (+61 2 8893 9000)
Executive Officer & Secretary: Assoc Prof Stephen Fogarty (+61 2 8893 9000)



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External Moderation Committee

1 Membership
1.1 Appointment of a Chair

The Chairperson will be a Councillor who is appointed by Council on the recommendation of the Membership and Selection Committee.



Category Member Name
Two Councillors (in addition to the Chairperson)

Dr Stuart Piggin (Chairperson)
xxxxxx
 xxxxxx

At least one, and up to two, other persons who are not Councillors but who have appropriate expertise in education policy, processes, and standards

xxxxxx
 xxxxxx

In attendance:  
Academic Dean Assoc Prof Jacqueline Grey
Other College Officers as required  

1.3 Term
For Councillors, the term will be for the duration of their current term as a Councillor or until the Membership and Selection Committee and Council have considered and approved revised memberships of the Council committees, whichever is later. The co-opted members of the Committee will be appointed on the basis of a three year term, renewable at the discretion of the Chairperson.

1.4 Secretary
The Academic Dean will be the Executive Officer of and Secretary to the Committee.

2. Terms of reference
The role of the External Moderation Committee is to advise Council in regard to changes and developments in the field of education and in government educational policy, to suggest appropriate strategic directions for the College, and to monitor the educational processes and standards of the College. The External Moderation Committee achieves those primary functions through exercise of the following responsibilities:

2.1 Informing Council of relevant developments in the educational environment, trends in vocational and higher education, government educational policy, and directions in course development;
2.2 Assessing the strategic planning of the College in relation to teaching and learning and research priorities;
2.3 Assisting College Administration in reviewing processes relating to accreditation and registration processes, and in planning for forthcoming accreditation and registration processes;
2.4 Investigating and moderating the operations of one division of the College annually on a cyclical basis.

3. Meetings

3.1 Frequency of meetings
The Committee will meet at least two times a year on dates to be determined, as well as on other occasions deemed necessary by the Chairperson.

3.2 Quorum
The quorum for meetings of the Committee will, subject to Council rules for committees from time to time, be three members present in person.

3.3 Attendance by College staff members
The Committee can invite any staff member of the College to attend meetings and may refer matters deemed to require attention direct to the appropriate staff member.

3.4 Agenda
The agenda for each meeting of the Committee will be prepared by the Academic Dean, in consultation with the Chairperson, and provided to members of the Committee on a timely basis in advance of the meeting. Items on the agenda will be supported by written papers, as required.

4. Reporting to Council
The Executive Officer & Secretary will prepare a report to Council, under the name of the Chairperson, immediately after each meeting of the Committee. The Chairperson will use that report as the basis for a presentation to Council on major decisions and outcomes from each such meeting.

Contact:
Chairperson: Dr Stuart Piggin (+61 2 xxxx xxxx)
Executive Officer & Secretary: Assoc Prof Jacqueline Grey (+61 2 8893 9000)

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